Notes
Encrypted desktop notes for therapists and mental health counselors. HIPAA-conscious, local-first, no cloud risk. SOAP templates, session logs, and client records — all on your machine.
- macOS native app
- AES-256 encrypted note storage
- Client profiles with contact history & session log
- Rich Markdown notes with attachment support
- SOAP note templates & session scheduling
- PIN or biometric vault lock
- Encrypted note search
- Anonymized client list export
- Backup ZIP functionality
What is Notes?
Notes is an encrypted desktop app for solo professionals who take client notes and need something more secure than Google Docs, more affordable than HIPAA-compliant SaaS, and simpler than a full EHR system.
Built for the solo therapist or mental health counselor managing around 20 clients — where data protection matters but enterprise software is overkill.
Who it’s for
- Therapists and mental health counselors
- Solo practitioners who’ve outgrown Google Docs but don’t need an EHR
- Anyone who has hesitated before typing sensitive notes into Notion or a cloud doc
What’s inside
Client profiles — One record per client: contact info, session history, notes, and communication log. See a client’s full timeline in one place.
Encrypted notes — Write in Markdown with full formatting. Attach files. All notes are encrypted at rest in an AES-256 local database. Nothing is readable without your PIN or biometrics.
SOAP templates — Pre-built Subjective/Objective/Assessment/Plan templates for session notes. Fill in the structure without starting from scratch each time.
Session scheduling — Log sessions with date, duration, and type. See a client’s full session history at a glance.
Vault security — Lock the app with a PIN or use biometric authentication (Touch ID on Mac). The vault auto-locks after inactivity.
Search — Find notes across all clients by keyword, date range, or client name. Fully encrypted search that never sends queries anywhere.
Export and backup — Export anonymized client lists for reporting. Back up your entire vault as an encrypted ZIP file.
Why not Google Docs or Notion?
Google indexes your documents for advertising. Notion stores your data on their servers under broad terms of service. A breach at either company exposes your clients’ most sensitive disclosures. Notes keeps everything local — there’s nothing to breach remotely.
HIPAA note
Notes is designed with privacy-conscious workflows in mind and is compatible with HIPAA-conscious practice. It is not a substitute for a comprehensive HIPAA compliance plan. Consult with a compliance professional for your specific practice needs.
System requirements
- macOS 12 Monterey or later (Touch ID & biometrics supported)
- ~60MB disk space